Vendor move-in procedures:

Saturday, July 7th, 2018

GPS Address: Gatlinburg Convention Center, 234 Historic Nature Trail, Gatlinburg, TN. 37738 


9:00am - Arrive no sooner, but no later than 4:00pm. At 4:01pm any unattended booths will be considered abandoned & will be removed. Absolutely NO Sunday move-in times allowed.


5:00pm - Everyone must depart the GCC before 5pm & doors will be locked.

*NO other times can be accommodated due to the prior scheduling/cost of security guards.

Schedule your flights to arrive in enough time factoring in any airport & shuttle delays.

Use the 4 designated parking spaces in the semi-circle Trolley drive in front of the Mills Center. 

DO NOT PARK in the Trolley drive along the curb or you will be ticketed/towed. 

Immediately move your vehicle once finished unloading to allow access for others. 

Paid parking lots across the street are for longer parking. ​​

Enter thru the
 doors of the Mills Center (NOT the Parkway entrance). Show is in the TN Ballroom. 
10 four-wheel dollies will be in the lobby for your use. Please return them there when you're finished.


A security guard will be in place to make sure this process goes smoothly.

You will be given 2 things at the Registration window upon arrival:
1) educator wrist bands - wear to the show on Sunday.
2) 30 day "1st Right of Refusal" form for 2019 show.


ALL BOOTHS (8’ x 10' ) consists of:

(1) table- 8'x24" white covered, black skirted 
(4) folding chairs
(1) wastebasket
(1) 8' black back drape
(2) 3' black side drapes


Double Booths = 2x everything listed above
Triple Booths = 3x everything above
Quadruple Booths = 4x everything above

Extra tables can be ordered in advance & in your booth when you arrive -
CLICK HERE.


Tables can also be charged to YOUR credit card during vendor move-in if you don't mind waiting your turn.

You may also bring your own furniture (must fit within booth footprint). 
*folding chairs are free of charge. 

Educator wrist bands - Single booth = up to 4 educators max
                                                 Double booth, triple & quad = up to 8 educators max
Additional educators costs extra -
CLICK HEREto pre-pay.


Before you leave for Gatlinburg - Schedule YOUR Departing Shipments:

Deadline for outbound packages/pallets after the show concludes:

NO later than Tuesday, July 10th, 2018

All boxes remaining after this deadline are considered abandoned&
will be donated to charity. 
 Abuseof this complimentary storage privilege affects ALL vendors & could be rescinded at any time.  


Confirm with your boss that these duties have been handled.

                                                                
EDUCATORS are held responsible for: 

1) prior arrangements made thru your carrier to pick up all boxes within the deadline. 
2) have boxes taped shut or pallets shrink wrapped - we
do not supply tape or shrink wrap.

3) bring pre-printed shipping address labels with you to affix to boxes.

Neither the GCC nor The Event Team can print return shipping labels or make your shipping arrangements.
​ 

 The Event on show day:
Sunday, July 8th, 2018

Paid parking lots fill up fast, so arrive early. 
8:00am - The Event Team will be on site (no earlier). 
Access to the GCC is not permitted until we arrive AND the security guards are present.

8:15 - 8:30am - YOU should arrive to avoid navigating thru the crowd outside the front door. 

9:00am- Attendees enter the GCC & the show floor doors open simultaneously to avoid long lines. 

4:00pm - Competition Awards & the Grand Prize drawing will be held in the FOYER by the fireplace (sorry, there's no stage in the TN Ballroom).

4:30pm - ALL DEMO'S should begin winding down.
Spend the last 30 minutes making final SALES! 
Start pre-packing, but move nothing outside of your booth space until all attendees are off the show floor.

5:00 - The Event ends. Move out process is from 5pm - 7:00pm.


To avoid tripping
accidents & liabilities, keep your supplies within the confines of your booth until ALL attendees are off the show floor.

The 10 four wheel dollies will be in the interior corridor behind the far back wall between booths #9 & 10. 
Please return them to the lobby when finished. 

Educators shipping boxes/pallets MUST have all:

1) taped shut or shrink wrapped (you supply the tape & shrink wrap)

2) pre-printed address labels applied

3) prior pick up arrangements made 

Coordinate with Missy Couch for their safe storage overnight until YOUR pre-scheduled pick up carrier arrives.

Stragglersstill in the process of moving out past 7:00pm MUST pay $20 per hour (cash only & exact change) for the security guard to stay later than contracted. 


Saturday Workshops - Educators:     
July 7th, 2018
*Electricity & Furniture included

8:05am - Educators access their classrooms (GCC doors will not open any earlier).


Educators: inspect your classroom carpet & take photos of any stains or tears. 
We must notify Missy Couch or Scott Murphy immediately
BEFORE YOUR CLASS STARTS to avoid your company being held liable for the damage.


Noon - 1:00pmbreak for lunch.

Across the street is Subway, Bones BBQ Joint & the Bear Land Market.

Under the Space Needle is Pizza by the Slice. Anywhere else will take too long.


5:00pm - everyone must exit the GCC before 5pm.
NO EXCEPTIONS. 

Pack in advance during your class with that end time in mind. Companies in violation will be subject to a $250 classroom deposit or prohibited from reserving a classroom entirely. The deposit will be paid in advance via an invoice & completely refunded only IF the company's educator is out by 5PM.
                                      
You are REQUIRED to contact the GCC event manager Missy Couch a minimum of 30 days before your class date to coordinate your classroom furniture set up. Unless otherwise instructed by you within this time frame, each Classroom will be set up "classroom style" according to the GCC's method of arrangement. 

Once
carpet protectant tape & furniture has been put into place, neither can be altered in any way.

Failure to abide by these rules will prohibit your company from reserving classrooms in the future. 

Missy Couch:  
missyc@gatlinburgtn.gov
                               PH (865) 436 - 0523
                               FAX (865) 430 - 4391      

                      

Gatlinburg, TN is on Eastern Standard Time!

Once you have reserved your booth & classroom via our secure Square Market
YOUR contact person at the Gatlinburg Convention Center (GCC) will be Missy Couch for the following only:

1) classroom setup mandatory 30 days prior to Event date
2) electrical service order forms (cheaper 60 days prior)
3) telephone service order forms 

Missy Couch -
missyc@gatlinburgtn.gov  

                              PH: (865) 436 - 0523  

                              FAX: 865 - 436 - 3704  
​​

Monday Workshop Classes - Educators:
July 9th, 2018     
*Electricity & Furniture included

8:05am - Educators access their classrooms (
GCC doors will not open any earlier).

Educators: inspect your classroom carpet & take photos of any stains or tears. 
We must notify Missy Couch or Scott Murphy immediately
BEFORE YOUR CLASS STARTS to avoid your company being held liable for the damage.

Noon - 1:00pm = break for lunch. 
Across the street is Subway, Bones BBQ Joint & the Bear Land Market. 
Under the Space Needle is Pizza by the Slice. Anywhere else will take too long.

5:00pm - everyone must exit the GCC before 5pm.  
NO EXCEPTIONS. 
Pack in advance during your class with that end time in mind. If you violate this rule we will notify your company that they will have to pay in advance via an invoice a $250 Classroom deposit in the future or will be prohibited from reserving a Classroom entirely.


Product sales are encouraged. Arranging time consuming, elaborate booth displays in classrooms is prohibited.
                                      
You are REQUIRED to contact the GCC event manager Missy Couch a minimum of 30 days before your class date to coordinate your classroom furniture set up. Unless otherwise instructed by you within this time frame, each Classroom will be set up "classroom style" according to the GCC's method of arrangement. 

Once
carpet protectant tape & furniture has been put into place, neither can be moved, removed or altered in any way. Failure to abide by these rules will prohibit your company from reserving classrooms in the future. 

Missy Couch:  
missyc@gatlinburgtn.gov
                            PH (865) 436 - 0523
                            FAX (865) 430 - 4391    
                                 

​Educator Terms:

​Social time & networking:

The Gala is Saturday night (July 7th, 2018) from 7:00 - 9:30pm at the Brookside Resort located on Rte. 321 across from Winery Square before Traffic light #1A. 

No ticket sales at the door. Tickets on sale Jan. 1st until sold out.


Jaime Schrabeck, Ph.D from Precision Nails is organizing the 2018 Gala & welcomes all Sponsorship inquiries at jaime@precisionnails.com

Yes, educators & company owners must purchase tickets to attend. 
Yes, you can bring a non-licensed guest with their paid ticket. 

No, you cannot bring anyone under 21. 
No, we cannot let you slide in just because you're you.


BRING WITH YOU:

 ~"S" hooks, wire, or fishing string to fasten your signs to the pipe/drape.
~Tape - cannot fasten anything to walls of GCC.
~Free standing banners - must be INSIDE your booth footprint. 


~Extension cords - label them with your name to identify during move out.
~Lights, nail lamps, e-files, table towels, hand sanitizer, etc.
~Sign up sheets, pens & display sign to
sell your Monday Workshop Classes.  

 
~Extra table drapes or furniture of your own - limited to your booth footprint.
~FREE product samples for the attendees!
~Fishbowl & entry slips to hold your own drawing - Expand your data base of contacts!


~Small bills to make change - bring lots of $1's, $5's, $10's, & $20’s.

~Retail bags & receipt booklet for purchases.
~Money bag or lock box. To avoid theft, keep all valuables covered & out of reach at the back of your booth.


~Square or other mobile device to make wireless sales transactions.
Wifi is included in booth cost. 

~Your company business cards, brochures, sales flyers & catalogues.


~An assistant to answer questions & make sales while you demo, plus watch for theft & cover your booth for restroom/lunch breaks. It can be another nail tech or a family member, but NO children under 13 yrs. old.


~Standing display frame of your price list OR price all products so techs won't have to interrupt your demo to ask. Don't lose sales by failing to do this!

*Nail Glitter - the GCC is allowing us to use glitter & rhinestones with the provision we use carpet protectant wrap. Take great care to avoid spills! 
Any damage to the carpet will be billed to your company.
Carpet protectant wrap cannot be removed.


 To reach us in Gatlinburg if it's urgent:

TEXT (fastest) or CALL the cell number (you should already have it). 
Leave a detailed message WITH your phone number. 
The mountains make cell reception spotty.​

Questions pertaining to info covered on this web site
will go unanswered due to lack of time on our part. 

Requests to open the GCC doors or arrive any earlier 
will go unanswered as well.


At 5:01pm on Monday:  we will be on personal family vacation time & will not respond to anyone, at any time, for any reason until we return to work the following week. Direct all questions or shipping issues pertaining to the GCC to Missy Couch at (865) 436 - 0523 or call the GCC's general directory at (800) 343 - 1475. 

Thank you for understanding!



DO NOT BRING:

~Food, candy or drinks.
~Candles, lighters, matches or open flames.
~Balloons of any kind.
~Party confetti for the tables.
~Helium tanks.
~Heat tape, double face tape, spray adhesives. 
~Staples, thumb tacks, construction nails.

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