Before you leave for Gatlinburg:
Schedule YOUR departing shipments or check with your boss to be certain this has been handled.
Deadline for outbound packages/pallets after the show concludes:
NO later than Tuesday, July 10th, 2018
All boxes remaining after this deadline are considered abandoned & will be donated to charity.
Abuse of this complimentary storage privilege affects ALL Exhibitors & may be rescinded at any time. Confirm with your boss that shipping arrangements have been handled.
Educators are responsible for:
1) prior arrangements made thru your carrier to pick up all boxes before the deadline.
2) boxes must be taped shut & pallets shrink wrapped.
3) bring pre-printed shipping address labels to affix to boxes.
*we do not supply tape, shrink wrap or print shipping labels.
Sunday, July 8th, 2018
The Event Team will be on site NO earlier than as contracted for 8am. Per the GCC's rules, access to the building is not permitted until we arrive AND the security guards are on site.
8:15 - 8:30am:
YOU should arrive - be aware that there will be a crowd outside the front door.
Attendees enter the GCC & the show floor doors open simultaneously to avoid long lines.
The Grand Prize drawing will be held at 4pm in the main Ballroom. The Competition Awards will follow after that in the FOYER by the fireplace. Make the most of this last hour.Suggestion: If traffic at your booth has slowed down, 1 of you should walk the show floor introducing yourself to techs & distributing samples with a coupon that expires in 30 days.
All demo's should begin winding down.Spend the last 30 minutes making final SALES!
Start pre-packing, but to avoid accidents move nothing outside of your booth until all attendees are off the show floor. Leave trash & empty boxes in your booth. Tape up boxes/shrink wrap pallets & affix prepared shipping labels. Leave those in your booth to be transported to the docks.
The show concludes as contracted at 5pm. Move out process is from 5pm - 7:00pm & NO later. Move-out occurs thru the 2 back wall emergency exits between booths #9 & 10 (not thru the front doors). The 10 four wheel dollies will be in that interior corridor. Please return them to the lobby.
Boxes & pallets:
1) must be taped shut or shrink wrapped (you supply the tape & shrink wrap)
2) must have pre-printed address labels applied
3) must have prior pick up arrangements made with your carrier
*coordinate with Missy Couch for their safe storage overnight
Educators still in the process of moving out past 7:00pm MUST pay $20 per hour cash only & exact change for the security guard to stay later than contracted.
Gatlinburg, TN = Eastern Standard Time
Once your booth & classroom are reserved via our secure Square Market, YOUR contact person at the Gatlinburg Convention Center (GCC) for the following only will be Missy Couch:
1) classroom setup mandatory 30 days prior to Event date
2) electrical service order forms (cheaper 60 days prior)
3) telephone service order forms
Missy Couch - email@example.com
PH: (865) 436 - 0523
FAX: 865 - 436 - 3704
BRING WITH YOU:
*"S" hooks, wire, or fishing string to fasten your signs to the pipe/drape.
*Tape - cannot fasten anything to walls of GCC.
*Free standing banners - must be INSIDE your booth footprint.
*Extension cords - label them with your name to identify during move out.
*Lights, nail lamps, e-files, table towels, hand sanitizer, etc.
*Sign up sheets, pens & display sign to sell your Monday Workshop Classes.
*Extra table drapes or furniture of your own - limited to your booth footprint.
*FREE product samples for the attendees!
*Fishbowl & entry slips to hold your own drawing - expand your data base of contacts.
*Small bills to make change - bring lots of $1's, $5's, $10's, & $20’s.
*Retail bags & receipt booklet for purchases.
*Money bag or lock box - keep all valuables covered & out of reach at the back of your booth.
*Square & other mobile device to make wireless sales transactions - Wifi is included in booth cost.
*Your company business cards, brochures, sales flyers & catalogues.
*An assistant to answer questions & make sales while you demo, plus watch for theft & cover your booth for restroom/lunch breaks/classroom breaks. It can be another nail tech or a family member, but NO children under 13 yrs. old.
*Standing display frame of your price list OR price all products so techs won't have to interrupt your demo to ask. Don't lose sales by failing to do this.
*Nail Glitter - the GCC is permitting us to use glitter & rhinestones with the provision we use carpet protectant wrap. Use extreme caution to avoid spills!
*Damage to the carpet will be billed to your company - do NOT remove carpet protectant wrap.
To reach us in Gatlinburg if it's urgent:
TEXT (fastest) or CALL:
You should already have the cell number or PM us on Facebook. Leave a detailed message along WITH your phone number & be aware that the Smoky Mountains make cell reception spotty.
Questions pertaining toinfo already covered will go unanswered due to lack of time on our part.
Requests to open the GCC doors or arrive anyearlier than scheduled will go unanswered as well.
5:01pm on Monday:
We will be on personal family vacation time & will not respond to anyone, at any time, for any reason until we return to work the following week.
Please direct all Convention Center questions or shipping issues pertaining to the GCC to:
Missy Couch at (865) 436 - 0523 or call their general directory at (800) 343 - 1475.
Thank you for understanding!
Workshop Requirements (non-negotiable):
Saturday, July 7th & Monday, July 9th, 2018
*Electricity & Furniture included
Available only to current Exhibitors. Workshops should be listed on your company’s web site to reach the widest audience possible. We must all promote it together in order to succeed.
Must pertain to nails; does not have to be product specific.
Attendees pay you (or your company) directly & you determine the fee.
Classroom access no earlier than 8:05am, class may begin at 9:00am or later.
Inspect your classroom carpet & take photos of any stains or tears. Message us immediately!
We must notify Missy Couchbefore your class starts to avoid you/your company from being held liable for the prior damage.
Everyone exits the GCC by 5:00pm per our contract, NO exceptions. Pack during class with this end time in mind. Tape boxes shut, affix preprinted shipping labels & leave boxes in classrooms to be transported to the loading docks.
*abuse of this end time WILL result in a $250 advance deposit for any future classroom reservations. This deposit will be invoiced to you/your company & will only be refunded if the Educator vacates the classroom before 5:00pm (EST), otherwise it is forfeited without recourse.
Are strongly encouraged, but absolutely NO elaborate booth set ups in Classrooms due to the needed to deconstruct it.
Hold 2 shorter classes (9am - Noon/1:00 - 4:45pm) OR 1 longer class (9am - 4:45pm).
Noon - 1:00pm
(prevents classes from overlapping)
*concession stand open only on show day; no outside food permitted in the GCC.
Across the street is Subway, Bones BBQ Joint & the Bear Land Market. Under the Space Needle is Pizza by the Slice. Anywhere else may take too long.
Determined by room size & table configuration (average 40).
You determine if techs need to bring supplies or not & if a certificate is awarded. Remember to bring extension cords labeled with your name.
The GCC only rents Tripod Screens - CLICK HERE to reserve via our secure Square Market.
Contact Kevin McGuire with Downstream Productions in Gatlinburg for more A/V rentals.
You are REQUIRED to contact the GCC event manager Missy Couch a minimum of 30 days before your class date to coordinate furniture set up. Unless otherwise instructed by you within this time frame, each Classroom will be set up "classroom style" according to the GCC's method of arrangement. Once carpet protectant tape & furniture have been put into place, neither can be moved, removed or altered in any way.
*Failure to abide by these rules will prohibit you from reserving classrooms in the future.
Missy Couch: firstname.lastname@example.org
phone: (865) 436 - 0523
fax: (865) 430 - 4391
By using the classroom you are accepting these terms of agreement as our binding contract.
No reselling nor sharing of classrooms permitted. Canceling relinquishes claim to any classroom. Following the guidelines of the GCC, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered.
Damages incurred to the carpet in your classroom will be billed to you or your company.
Social time & networking:
WHEN: Saturday night July 7th, 2018 from 7:00 - 9:30pm
WHERE: The Brookside Resort
463 E. Parkway, Gatlinburg, TN 37738
(located on Rte. 321 across from Winery Square before Traffic light #1A)
*No ticket sales at the door. Tickets on sale Jan. 1st until sold out.
Yes, educators & company owners must purchase tickets to attend.
Yes, you can bring a non-licensed guest with their paid ticket.
No, you cannot bring anyone under 21.
No, we cannot let you slide in just because you're you.
ALL BOOTHS (8’ x 10' ) consist of:
(1) table- 8'x24" white covered, black skirted
(4) folding chairs
(1) 8' black back drape
(2) 3' black side drapes
Double Booths = 2x everything listed above
Triple Booths = 3x everything above
Quadruple Booths = 4x everything above
*extra chairs & wastebaskets are complimentary
Extra tables can be ordered in advance on our secure Square Market - CLICK HERE.
*will already be in your booth when you arrive
Tables can also be charged to YOUR credit card during vendor move-in if you don't mind waiting your turn. You may also bring your own furniture at no extra cost.
*must fit within booth footprint
Educator wrist bands (not badges):
Single booth = up to 4 educators max
Double booth, triple & quad = up to 8 educators max
Additional educators costs extra - CLICK HERE.
Exhibitor move-in procedures:
Saturday, July 7th, 2018
Gatlinburg Convention Center, 234 Historic Nature Trail, Gatlinburg, TN. 37738
Arrive no sooner because the doors will be locked, but no later than 4:00pm. At 4:05pm any unattended booths not in progress of setting up will be considered abandoned & will be dismantled.
NO Sunday move-in times permitted.
Everyone must depart the GCC before 5pm as per our contract when the doors will be locked.
Schedule your flights to arrive in enough time factoring in any airport & shuttle delays.
Parking to unload:
Use the 4 designated parking spacesin the semi-circle Trolley drive in front of the Mills Center on Historic Nature Trail. Parking along the curb may get you ticketed or towed. Once finished unloading move your vehicle to the paid parking lots across the street to allow others to unload.
The Mills Center:
Enter thru the doors of the Mills Center (NOT the Parkway entrance) & into the TN Ballroom.
10 four-wheel dollies will be in the lobby for your use. Please return them when you're finished.
A security guard will be in place to make sure this process goes smoothly.
See us 1st at the Registration Window:
You will be given 2 things upon arrival.
1) educator wrist bands - wear these to the show on Sunday.
2) 30 day "1st Right of Refusal" form for booths at the 2019 show.
*send a screen shot to your boss if you cannot make financial decisions
DO NOT BRING:
*Food, candy or drinks
*Candles, lighters, matches or open flames
*Balloons of any kind
*Party confetti for the tables
*Heat tape, double face tape, spray adhesives
*Staples, thumb tacks, construction nails