Nail Show, Education, Products & Nail Companies!

Exhibitor Move-In:   Saturday, June 29th, 2019

 The GCC doors will open at
 8:05am once Event Coordinator is on site. 

All set up must be in progress before 4:00pm & end promptly at 5:00pm.


At 4:05pm:

Any booth not in progress of set up will be considered abandoned & will be dismantled. 
We cannot accommodateany other move-in/out times or days.

 Enter thru the Mills Center on Historic Nature Trail. 

 Please use the 4 designated parking spaces inside the circular Trolley turnaround. 

Quickly unload & then move your vehicle to paid parking across the street. 


 Do not block the circular Trolley drive along the curb - you will be towed.

Schedule flights to arrive in due time for the Saturday move-in process.

BOOTHS: CLICK HERE to Reserve

8’ deep x 10’ wide - Each includes:

(1) 8' back drape (black)

(2) 3' side drapes (black),

(1) 8' long x 24" wide White covered Black skirted table 

4 folding chairs

1 wastebasket

(complimentary extra chairs & wastebaskets)

NO BOOTH SHARING

Double booth = x2 of everything

Triple booth = x3 

Quadruple booth = x4 
*Prices include mandatory carpet protectant tape, 9.75% GCC usage tax & Wifi. 

​​

By making payment you are accepting these terms of our agreement as our binding contract.

No reselling of booths permitted. Canceling relinquishes claim to any booth number. Management reserves the right to reassign booth space to create better traffic flow & will give you due notice.


Following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. 


Damages incurred to the carpet within your booth space or classroom will be billed to your company.


Monday Workshop Classes: CLICK HERE to Reserve

 *holds 22 - 24 classroom style set up for max occupancy
electricity & furniture is included

Companies may hold an optional class during vendor move-in to help offset expenses, plus hands-on instruction ensures correct product usage for customer satisfaction.  "Hands-on" means the techs actually work on themselves or others using your products for the majority of class time. 

Classes must be held at the GCC & be reserved thru management. 
No offsite classes permitted.​ This prevents piggy-backing, which cuts into YOUR profits.


By making payment you are accepting these terms of our agreement as our binding contract. 
No reselling of booths permitted. Canceling relinquishes claim to any booth number. Management reserves the right to reassign booth space to create better traffic flow & will give you due notice.

Following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. 

Damages incurred to the carpet within your booth space or classroom will be billed to your company.


GCC's General Operating Procedures:

A security guard ($19 per hour) must be on site for all contracted hours.

Heat tape & double face tape may not be used on permanent carpet.

Do not staple, nail, tape, spray, hang or attach anything to walls, ceilings, fixtures, & floors. 


Signs may be hung on the back drape with: 

Fishing string, 'S' hooks or other non-damaging materials.       

No helium tanks or gallons are permitted.
 No balloons, candles or open flames of any sort.


 No glitter or confetti is permitted:

The GCC is permitting carpet protectant tape around the demo area & allowing us to cautiously use nail glitter. Be extremely careful so the GCC does not rescind their generosity. Immediately & thoroughly clean up any accidents.  

Carpet tape CANNOT be removed.


 Banners, overhead signs & special decorations may be hung in booths only.
 Planters & furniture in public areas may not be removed or repositioned.
 No smoking inside. Smoking areas are designated outside.


Fire Marshall approved floor plan:
 Absolutely NO changes can be made to the final floor plan within 10 days prior to move-in. 

 No aisles may be blocked for any reason.


 The GCC does not permit any outside food to be brought into the facility. 
 Sales are on the 'honor system' to collect sales tax at 9.75% designating that sales were made at the Gatlinburg Convention Center.


The 2019 Event:​​


Exhibitor Move-in, Saturday Workshop Classes & The Gala: June 29th

Nail Show: Sunday, June 30th
(Event Day Classes same day)
Monday Workshop Classes: July 1st

Gatlinburg Convention Center 
 234 Historic Nature Trail
    Gatlinburg, TN. 37738 


Mills Auditorium
Hours:  9am - 5pm (EST)


Audio/Visual Equipment:

Contact Downstream Productions rental company months in advance (before all equipment is reserved for weddings, reunions, etc.) to schedule your delivery AND pick-up date. 


Downstream Productions

PO Box 1363

Gatlinburg, TN. 37738

Owner Kevin McGuire - gsmpodcast@me.com

Exhibitor Move-Out:

 At 4:30pm:

Demo's should begin winding down. 

Focus on closing last minute sales (less you have to pack up to ship back). Sales are more important than last minute demo's......ask your company's CFO & accountant if you doubt this.


5:00 - 7:00pm:
 The move-out process begins & ends promptly as contracted. Educators still on site after 7:00pm will cost us the security guards' fee of an additional $20 per hour which will be invoiced to your company. An unhappy phone conversation will most likely occur after that.


 The move-out process will be thru the side 2 emergency exits & i
nside that interior corridor will be 10 four-wheel dollies for your use at no charge.


Take turns using the dollies & return them to the lobby when finished. If you wish to move-out faster, ship/bring your own dolly.


 To avoid liabilities:

 Keep all boxes & pallets inside YOUR booths until the last attendee exits.


​​​​​Workshop requirements are non-negotiable:
 
Classrooms are on a 1st reserved basis.


1 Classroom either on Saturday or Monday 

(if overbooked, you'll receive a prompt refund).   


Classrooms:

Available only to current Exhibitors. 
 Your Workshop MUST be listed on your company’s web site if you expect to fill it.

Subject:

Must pertain to nails; does not have to be product specific.


Cost:

 Attendees pay you directly & you determine the fee.


Start times:

 Set up no earlier than 8:00am; classes may begin after set up.


End times:

Everyone exits the GCC by 5:00pm per our contract, NO exceptions.

*abuse of this end time WILL result in a $250 advance deposit for any future classroom reservations. This deposit will only be refunded if the Educator vacates the classroom before 5:00pm, otherwise it is forfeited without recourse.


Sales:

Are strongly encouraged, but absolutely NO elaborate booth set ups in Classrooms.


 Class duration:

Hold 2 shorter classes (9am - Noon/1:00 - 4:45pm) OR 1 longer class (9am - 4:45pm).


 Lunch break:

 Noon - 1:00pm

(prevents classes from overlapping)

*concession stand only on show day; no outside food permitted in the GCC.


 Class size: 

determined by room size; table configuration arranged for max capacity.


 Supplies: 

You determine if techs need to bring supplies or not & if a certificate is awarded.
 

Each Classroom will be set up "classroom style" for max occupancy according to the GCC's method of arrangement. Once carpet protectant tape & furniture have been put into place, neither/both can be moved, removed or altered in any way. 


*Failure to abide by these rules will prohibit you from reserving classrooms in the future. 


By making payment you are accepting these terms of our agreement as our binding contract
No reselling of booths permitted. Canceling relinquishes claim to any booth number. Management reserves the right to reassign booth space to create better traffic flow & will give you due notice.

Following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. 

Damages incurred to the carpet within your booth space or classroom will be billed to your company.


Exhibitor Contract & Terms:

Gross Receipts Tax Form:

After the show, companies should contact the City of Gatlinburg to receive your “Gross Receipts Tax Form”. These taxes (9.75%) are to be paid
on the honor system for all conventions held in the city of Gatlinburg, TN. 

City of Gatlinburg
P.O. Box 5
Gatlinburg, TN. 37738

All questions should be directed to City Hall's Finance Department: (865) 436 - 1405 


Material Handling & Outbound Shipments: 

The GCC will only accept shipments on:

  Thursday or Friday, June 27th & 28th, 2019

 
NO USPS delivery - FedEx is the most reliable
 NO Saturday deliveries
 NO deliveries after 5:00pm (EST)


 The GCC will store these packages in a secure room free of charge.  Shipments arriving outside of the 2 day time frame will be rejected & returned to your company at YOUR expense.
 On Exhibitor move-in day, your company's shipment will already be in your booth free of charge.

Please mark your shipments as such:

Gatlinburg Convention Center
Loading Dock 
c/o Nail Tech Event of the Smokies 
Vendor Company Name 
Vendor Booth # / Classroom #
234 Historic Nature Trail
Gatlinburg, TN 37738 


Outbound shipments:   


Must be picked up no later than Tuesday, July 2nd, 2019
 *Boxes NOT picked up by due date will be considered abandoned & donated to charity.



At end of the show, all Educators must have:
 All boxes taped shut.

 Pallets wrapped in plastic.
 
Pre-printed return shipping labels & bill of lading applied.
 Prior arrangements made with your carrier to pick up shipments.

We CANNOT make shipping arrangements for you or print shipping labels.


Saturday Workshop Classes:    CLICK HERE to Reserve

 *holds 22 - 24 classroom style; 
electricity is included

Companies may hold an optional class during vendor move-in to help offset expenses, plus hands-on instruction ensures correct product usage for customer satisfaction.  
"Hands-on" means the techs actually work on themselves or others using your products for the majority of class time.


Classes must be held at the GCC & be reserved thru management. 

No offsite classes permitted.​ This prevents piggy-backing, which cuts into YOUR profits & negatively affects your class enrollment.


By making payment you are accepting these terms of our agreement as our binding contract
No reselling of booths permitted. Canceling relinquishes claim to any booth number. Management reserves the right to reassign booth space to create better traffic flow & will give you due notice.

Following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. 

Damages incurred to the carpet within your booth space or classroom will be billed to your company.

Event Day Classes: Click here to reserve 

 *holds 45+ theatre style; electricity & furniture is included


Companies may choose class time(s) & hold more than 1 class while available. Classes are free to the attendees, run 1 hour in length during the show & are designed to drive more traffic to your booth.


Giving each class attendee a coupon for a special sale good until the show ends is a great way to increase sales. Grow your database by using a form on the back of the coupon to collect techs contact info to be entered into a prize drawing (held by you at later date). 


No product sales in these classes. Educators have 30 minutes in between classes for set up/take down. Class times are available on a first reserved basis until sold out. 

 10:30am - 11:30am  
 12:30pm - 1:30pm 
 2:30pm - 3:30pm  


By making payment you are accepting these terms of our agreement as our binding contract
No reselling of booths permitted. Canceling relinquishes claim to any booth number. Management reserves the right to reassign booth space to create better traffic flow & will give you due notice.

Following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. 

Damages incurred to the carpet within your booth space or classroom will be billed to your company.


Electrical Service & Telephone: CLICK HERE 

No Electrical Service is provided at your booth.

Order power from the GCC if you require it. Payment must be made to the GCC a minimum of 14 days before exhibitor move-in date to receive the advanced rate discount. All orders received later will be charged at the higher floor rate. 


Certificate of Insurance:

The GCC requires all show coordinators to carry an event liability insurance policy for the duration of our contracted usage of the property covering inside the premises, in the parking lot & outside walkways, as well as coverage on vehicles used for show purposes. 

 YOU must carry a COI to protect yourself, too.

We use EventHelper.com.


They're licensed in every state, prices are very affordable, plus your Acord COI is approved & downloaded within minutes. This is for YOUR benefit to protect your business, your personal home & property, your future earnings, plus all that you've worked so hard to achieve.

We look forward to receiving a copy of
your COI 30 days before the show date:


info@nailtechevent.com

Benefits of joining us:

NON-UNION Convention Center

12+ years show experience 

Affordable booth & classroom space
 500+ attending licensed beauty pro's & students


Carpeted show & classroom floor

Complimentary 2 day drayage

Hand carry supplies to booth at no charge


NO loud music!

NO hair booths!

NO flea market junk!

Saturday or Monday Workshops where techs pay YOU to attend

Gatlinburg & the Great Smoky Mountains National Park area receives 11 million visitors a year.  Next to Orlando it is THE top vacation & wedding destination of the South.


It's also less than a 12 hour drive for over 50% of the population East of the Mississippi.


Extra Tables  -  CLICK HERE

Reserving extra tables in advance means no delay & tables will be set up in your booth when you arrive. Otherwise you may have to wait on Exhibitor move-in due to other last minute table set ups.   

By making payment you are accepting these terms of our agreement as our binding contract. 
No reselling of booths permitted. Canceling relinquishes claim to any booth number. Management reserves the right to reassign booth space to create better traffic flow & will give you due notice.

Following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. 

Damages incurred to the carpet within your booth space or classroom will be billed to your company.