Event Day Classes:  

Cost - $125 each
Current vendors may choose their class time(s) & may hold more than 1 class while available. Classes are free to the attendees, run 1 hour in length during the show & are designed to drive traffic to your booth. No product sales allowed in these classes & educators have 30 minutes in between classes for set up/take down. Class times are available on a first reserved basis. 

 10am - 11:00am  

 12:00pm - 1:00pm 

 2pm - 3:00pm  

*following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS once a class is paid for.
Carpet protectant tape must remain in place & cannot be moved or altered. 

Any damages incurred to the GCC carpet within your booth space or classroom will be billed to your company.

By making payment you are accepting these terms of our agreement as our binding contract.


CLICK HEREto add an Event Day Class via our secure Square Market.


Here is how YOUR company will benefit by joining us:

 Professional & well organized nails-only show.
 Low booth space fee at
NON-UNION Convention Center.
 Exposure to
500+ nail techs, students & their instructors!
 Additional sponsorship & advertising options available!
 
Sales & Leads generated in one day!
 Expand your market share into the South Central region.
 Choose to hold a Saturday or Monday Workshop Class for additional sales.
 Opportunity to recruit new educators & expand your contact database.
 Minimal travel costs for educators within driving distance.
 Event day classes are available to drive more traffic to your booth!​

Booths, Classrooms & Sponsorship Reservations: -  CLICK HERE

*
By making payment you are accepting these terms of our agreement as your contract.

*Management reserves the right to assign or change booth numbers if necessary.

We can also invoice your company, too. Please list your preferred 1st, 2nd & 3rd booth number choices.  
 info@nailtechevent.com

A Square receipt will be auto-generated to you via email as confirmation of receiving your payment. At that point your company's participation will be advertised on The Event web site & social media. 
Payment constitutes our contractual agreement & is non-refundable.


Certificate of Insurance: 

The Gatlinburg Convention Center requires all shows to carry a liability insurance policy for the duration of their usage of the GCC, covering inside the premises, outside in the parking lot, as well as coverage on their vehicles. 

We use & highly recommend
EventHelper.com. They are licensed in every state, prices are very reasonable & your Acord COI is approved/downloaded within minutes! This is for YOUR benefit to protect YOUR company, your business, your personal home & all that YOU'VE worked so hard to achieve!

We look forward to receiving a copy of your
COI 30 days before the show date:info@nailtechevent.com

Monday Workshop Classes: 

Cost: $375 
Classrooms: #1 - #11
 *holds 22 - 24 classroom style

Vendors may hold an optional class on Monday following The Event, which helps offset expenses, plus hands-on instruction ensures correct product usage for customer satisfaction.  
"Hands-on" means the techs actually work on themselves/others using your products for the majority of the class.


Classes must be held at the GCC & be reserved thru The Event management. No offsite classes permitted.

This prevents piggy-backing by ‘rogue' educators/companies, which cuts into YOUR profits.​
 


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Exhibitor Move-Out:

 Demo's should begin winding down at 4:30pm - focus on closing last minute sales (less you have to pack up).
 The move-out process begins at 5pm & ends no later than 7:00pm (EST).
 The move-out process will occur thru the 2 back emergency exits (
not the front lobby where attendees will be) that leads to an interior corridor where the 10 four-wheel dollies will be. Take turns using them & return them to the lobby when finished.
 If you wish to move-out faster, ship/bring your own dolly.
 For safety reasons, keep boxes/pallets inside YOUR booths until the last attendee exits.

Stragglers still on site after 7:00pm will pay the security guards' fee on the spot, $20 per hour in cash. 


ALL Workshop requirements are non-negotiable:
 
Classrooms available on a 1st reserved basis.

1 Classroom either on Sat. or Mon. per vendor - if overbooked, you'll receive a prompt refund.   
Classrooms available only to current vendors - no additional classrooms will be added.
 Your participation in The Event MUST be listed on your company’s web site.

Subject - must pertain to nails; does not have to be product specific.
Cost - attendees pay you directly & you determine the fee.
Start/end times - set up no earlier than 8:30am, class may begin at 9:00am or later; exit the GCC by 5pm!

 Hold 2 shorter classes OR 1 longer class.
 Lunch break between Noon - 1:00pm; concession stand only on show day; no outside food permitted in the GCC.
 Class size - determined by room size.

 Requirements - you determine if attendees need to bring supplies or not & if a certificate is awarded or not.
 Make sales during class - strongly encouraged.
 Classrooms are provided 1 standard free set up with carpet protectant tape - once in place, it cannot be removed or altered. 

 *The Event follows the guidelines of the Gatlinburg Convention Center regarding 'NO REFUNDS' once payment is made & a classroom is assigned. Classrooms cannot be held until full payment is received. Any damages incurred to the carpet within your booth or classroom space will be billed to your company. 

By making payment you are accepting these terms of our agreement as our binding contract.

*You are REQUIREDto contact the GCC event manager Missy Couch a minimum of 30 days before your class

date to coordinate your classroom furniture set up. Unless otherwise otherwise instructed by you within this time frame, each Workshop Classroom will be set up "classroom style" according to the GCC's method of arrangement. Once carpet protectant tape & furniture has been put into place, neither/both can be moved, removed or altered in any way. Failure to abide by these rules will prohibit your company from reserving classrooms in the future. 

Missy Couch:   
missyc@gatlinburgtn.gov
                               phone: (865) 436 - 0523
                               fax: (865) 430 - 4391 


Gross Receipts Tax Form:

After The Event is over, companies should contact the City of Gatlinburg to receive your “Gross Receipts Tax Form”. These taxes are to be paid on the honor system for all conventions held in the city of Gatlinburg, TN. 

City of Gatlinburg
P.O. Box 5
Gatlinburg, TN. 37738

All questions should be directed to City Hall's Finance Department at (865) 436 - 1405. 


The Event:  Sunday, July 9th, 2017
Event Day Classes:  same day 


Saturday Workshop Classes: July 8th
Monday Workshop Classes: July 10th

Location:  Gatlinburg, TN.
Venue:  Gatlinburg Convention Center 
               234 Historic Nature Trail
               Gatlinburg, TN. 37738 
(NON-UNION)

Room: Tennessee Ballroom
Hours:  9am - 5pm (Eastern Time)


Audio/Visual Equipment:

The GCC
no longer rents A/V equipment. Contact these 2 rental companies that deliver to the GCC & arrange for your delivery AND pick-up date:

Rent-a-Center - 
817 Dolly Parton Pkwy
Sevierville, Tennessee 37862
(865) 428 - 0007

Aaron’s -
320 W Main St
Sevierville, TN, 37862
Phone: (865) 774 - 1051


Saturday Workshop Classes on vendor move-in day:     

Cost: $275 
Classrooms: #1 - #6 
 *holds 22 - 24 classroom style

Vendors may hold an optional class the day prior to The Event, which helps offset expenses, plus hands-on instruction ensures correct product usage for customer satisfaction.  
"Hands-on" means the techs actually work on themselves or others using your products for the majority of class time.


Classes must be held at the GCC & be reserved thru The Event management. No offsite classes permitted.​This prevents piggy-backing by ‘rogue' educators/companies, which cuts into YOUR profits.

Exhibitor Move-In:       Saturday, July 8th, 2017

 No earlier than
 9:00am & ending promptly at 5:00pm (Eastern Time).
 NO EXCEPTIONS. We CANNOT accommodate any other move-in/out times or days.

 Enter thru the doors to the Mills Center on Historic Nature Trail. 
 Please use the 4 designated parking spaces to quickly unload, then move your vehicle. 
 DO NOT BLOCK the circular Trolley turnaround drive - you will be towed.
 A security guard must be present for all move-in/out times. 
Schedule flights to arrive in due time for the Saturday move-in process.

Vendor Details:

Material Handling & Outbound Shipments: 

The GCC will only accept shipments on:   
Thursday or Friday, July 6th or 7th, 2017

 NO USPS delivery
 NO Saturday deliveries
 NO deliveries after 5:00pm (EST)

 The GCC will store these packages in a secure room free of charge.
 Shipments arriving outside of the 2 day time frame will be returned to your company at YOUR expense!
 On vendor move-in day, the GCC will have your company's boxes sitting inside your booth space.

Please mark your shipments as such:

Gatlinburg Convention Center
Loading Dock 
c/o Nail Tech Event of the Smokies 
Vendor Company Name 
Vendor Booth # / Classroom #
234 Historic Nature Trail
Gatlinburg, TN 37738 

Outbound shipments:   


MUST BE PICKED UP NO LATER THAN- TUESDAY, JULY 11th, 2017
 Boxes NOT picked up by due date will be donated to charity.


At end of the show, all Educators MUST HAVE-
 All boxes taped shut!

 Pallets wrapped in plastic!
 Pre-printed return shipping labels applied
we cannot print these for you!
 Prior arrangements made with
your carrier to pick up shipments.

We CANNOT make shipping arrangements for you! 


Nail Tech Event of the Smokies

​This is OUR world.......where nail techs are the stars!

Electrical Service Forms & Telephone forms:

No Electrical Service is provided - order power if you require it. If you need a line for a credit card machine, please contact Missy Couch at the contact info below. 

Payment must be received a minimum of 14 days before scheduled exhibitor move-in date to receive the advanced rate. All orders received after that will be charged at the higher floor rate. 

 PAY ONLINE HERE - then when new screen opens, select the tab (right side of page under 'Event Planning') for "online ordering". Choose "Nail Tech Event of the Smokies" from the event choice menu.

An automatic confirmation will be sent to the email address you provide.

QUESTIONS? 

Missy Couch, Event Manager:  
missyc@gatlinburgtn.gov
phone: (865) 436 - 0523
fax: (865) 430 - 4391
snail mail: Gatlinburg Convention Center
                    Attn: Missy Couch
                    PO Box 5 
                    Gatlinburg, TN. 37738 


General Operating Procedures per the GCC rules:

 NO long term parking in the circular turn-around drive. Quick load in/out only. You will be towed.
 Paid parking lots are within walking distance of the GCC ($8 - $12 per day).
 Heat tape & double face tape may not be used on permanent carpet.


 Do not staple, nail, tape, spray, hang or attach anything to walls, ceilings, fixtures, & floors. 
Signs may be hung on the back drape using fishing string, 'S' hooks or other non-damaging materials.      
 No helium tanks or gallons are permitted.


 No balloons, candles or open flames of any sort.
 No glitter or confetti is permitted.
*The GCC is permitting carpet protectant tape around the demo area with approval to cautiously use nail glitter.Carpet tape CANNOT be removed!


 Banners, overhead signs & special decorations may not be hung except in booths.
 Planters & furniture in public areas may not be removed or repositioned.
 No smoking inside. Smoking areas are designated outside usually near the entrances.


 Absolutely NO changes can be made to the final Fire Marshall approved floor plan within 10 days prior to move-in. 
 No aisles may be blocked for any reason.
 The GCC does not permit any outside food to be brought into the facility. 
 Sales are on the 'honor system' to collect sales tax at 9.75% designating that sales were made at the Gatlinburg Convention Center.


 
NO TWO VENDORS CAN SELL THE SAME PRODUCTS unless they both give consent.


Non-refundable cost per booth:    

One 8’ deep x 10’ wide booth = 8' Black back drape, 3' Black side drapes,

(1) 8' long x 24" wide White covered Black skirted table, 4 folding chairs & 1 wastebasket.  
*Double booth = x2 of everything; triple = 3x; quadruple = 4x 
*Prices include mandatory carpet protectant tape, 9.75% GCC usage tax & Wifi. 

Single Booth - $520
(up to 4 educator passes; no booth sharing)

Single Booth w/Saturday Workshop - $795
Single Booth w/Monday Workshop - $895 


Double Booth - $932
(up to 8 educator passes; no booth sharing) 
Double Booth w/Saturday Workshop - $1207 

Double Booth w/Monday Workshop - $1307 


Triple Booth - $1399
(up to 12 educator passes; no booth sharing)
Triple Booth w/Saturday Workshop -$1674 

Triple Booth w/Monday Workshop - $1774 


Quadruple Booth - $1810
(up to 16 educator passes; no booth sharing)
Quadruple Booth w/Saturday Workshop - $2085 

Quadruple Booth w/Monday Workshop - $2185 

Extra Educators - $70

BONUS -
FREE OF CHARGE:
 

Hand carry products to your booth.
Use your own dollies for faster move-in/out.

Shipping storage
 within set dates - NO DRAYAGE!
10 Four wheel dollies for move-in/move-out.

Use your own furniture within your booth space.

 Your company listed on our web site/social media.
 

 Extra chairs available at no cost.



*following the guidelines of the Gatlinburg Convention Center, there are NO REFUNDS

once payment is made. Carpet protectant tape must remain in place & cannot be moved or altered. Any damages incurred to the GCC carpet within your booth space or classroom will be billed to your company. 

By making payment you are accepting these terms of our agreement as our binding contract.


CLICK HERE for booth reservations via our secure Square Market.