Nail Tech Event of the Smokies

Vendor booth info

7th  "Nail Tech Event of the Smokies", LLC.-  2015


The Event:  Sunday, July 12th, 2015
Event Day Classes:  same day

Saturday Workshop Classes: July 11th
Monday Workshop Classes: July 13th

Location:  Gatlinburg, TN.
Venue:  Gatlinburg Convention Center (NON-UNION)
               234 Historic Nature Trail
               Gatlinburg, TN. 37738

Room:  Mills Auditorium
Hours:  9am - 5pm (Eastern Time)




 The "Nail Tech Event of the Smokies" is THE largest East Coast nails-only show, thanks to our year long promotional efforts & exceptional word of mouth referrals from techs & educators alike!

The resort town of Gatlinburg is located at the most visited National Park, the Great Smoky Mountains & is an affordable destination resort within a day's drive of over 50% of the population East of the Mississippi!

6 million visitors a year can't be wrong!




Here is how YOUR company will benefit by joining us:

  • Professional & well organized Event.
  • Low booth space fee.
  • Exposure to hundreds of nail techs, students & beauty school instructors.
  • Additional advertising on our web site, Facebook, Twitter, e-blasts, & the GCC's web site!
  • Sales of products to help offset educators' travel costs.
  • Expand your market share into the South Central region.
  • Choose to hold optional Monday Workshop Classes for additional sales.
  • Opportunity to recruit new educators.
  • Minimal travel costs for educators within driving distance.
  • Event day classes are available to drive more traffic to your booth!
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Non-refundable cost per booth:

Single- $435
Double- $690
Early bird special=  first choice of corner booths!

One 10' x 8' booth =
8' Teal back drape, 3' Teal side drapes, (1) 8' x 24" White covered Teal skirted table, 2 folding chairs, & 1 wastebasket. 



*The Event follows the guidelines of the Gatlinburg Convention Center regarding 'no refunds' once a booth is assigned & payment is received. Classrooms cannot be reserved until full payment is received, which is also non-refundable. 




BONUS:
  • Hand carry products to your booth!
  • Ship products for storage at no extra charge (within set dates)!
  • Four wheel dollies available for move-in/move-out process!
  • Required carpet protectant tape surrounding educators tables & chairs is included!
  • Companies may bring your own furniture (must fit into the allotted booth space)!
  • Your company is advertised on our web site & via social media throughout the year! 
  • NEW for 2015- each vendor's WIFI is included!

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Event Day Classes:    July 12th, 2015



For $91 companies can choose their class time (1 per company). These classes are FREE to the attendees & run 1 hour in length during The Event. Class times are available on a first reserved basis. 

Your choices based on availability of Rooms #1 - #4 are:



 11am - 12:00pm  
           OR
 2pm - 3:00pm 


Paypal buttons to reserve yours now -
  http://nailtechevent.com/2015_Booth_Floor_Plan.html


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NEW FOR 2015!



Saturday Workshop Classes on vendor move-in day: July 11th, 2015


These classes follow the same principles as the Monday Workshop Classes (below) & are designed for the vendors to recoup some expenses. Classrooms are available ONLY TO VENDORS!



Requirements are non-negotiable & ALL classes must:

  • begin - no earlier than NOON!
  • ending - everyone must be walking out of the GCC no later than 5pm (EST)!
  • The Event liability insurance policy will be in effect only for those hours.
  • Classrooms available on a 1st reserved basis! If overbooked, you'll receive an immediate Paypal refund. 
  • Saturday Workshop Classroom costs $232   

 *The Event follows the guidelines of the Gatlinburg Convention Center regarding 'no refunds' once payment is made & a classroom is assigned. Classrooms cannot be reserved until full payment is received.


Paypal buttons to reserve yours now -
  http://nailtechevent.com/2015_Booth_Floor_Plan.html




On our web site we will provide FREE to you:

1) your SWClass title & educators name(s). *no class description!

2) one link to YOUR web page showing your SWClass info where techs can register.

3) one phone number & one email address.  

4) one photo OR graphic (logo).


 *Any changes after the fact will be billed to you at a $50 per hour minimum for web design fees!
 

      
By linking OUR site WWW.NAILTECHEVENT.COM to YOUR website, we can reach MORE potential attendees who may be unaware that YOUR company is coming to a nails-only show close to them!


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Monday Workshop Classes:   July 13th, 2015     http://www.nailtechevent.com/Monday_Workshop_Classes.html

Venue: Gatlinburg Convention Center
Class rooms: #1 - 11
(the larger Elkmont room & Greenbrier room cost slightly more)




Companies may hold an additional class hands-on class the Monday following The Event. This can offset the educators travel expenses & ensure techs satisfaction with correct product usage by providing hands-on instruction.

"Hands-on" means 1 on 1 instruction for the majority of the class with the educator helping the tech to actually work with the product.
 




By linking OUR site WWW.NAILTECHEVENT.COM to YOUR website, we can reach MORE potential attendees who may be unaware that YOUR company is coming to a nails-only show close to them!



  • subject - must pertain to nails, but does not have to be product specific.
  • cost - attendees directly pay you & you determine the fee.
  • start & end times - no earlier than 9am. (set up at 8:30 am) & must be exiting the GCC no later than 5pm!
  • hold 2 shorter classes per room OR 1 longer class.
  • break for lunch - no outside food is allowed into the GCC; may picnic outside or walk to a nearby restaurant.
  • class size - determined by room size (40-50 max).
  • requirements - you determine if attendees need to bring supplies or not.
  • contact person - please provide their name, phone number, & email address to Kathy Evans.
  • make sales during class - use Square for your smart phone or written sales slips to make additional money.
  • all meeting room rentals shall be provided  1 standard FREE setup for the duration of The Event. Any changes will be subject to an additional set-up fee at your cost, per the GCC rules.

 
NEW CHANGES FOR 2015!     NEW CHANGES FOR 2015!     NEW CHANGES FOR 2015!    NEW CHANGES FOR 2015!  


Your contact for reserving your Monday Workshop Classrooms at the Gatlinburg Convention Center for the date of July 13th, 2015 is Kathy Evans

(865) 436-3612 
kathy@gatlinburg.com


Classrooms are $175 each
(NON-refundable payment due to the GCC at time of reservation)
 along with a copy of your mandatory Certificate of Insurance for $1 million liability policy. Ask Kathy to provide you with the precise details of what's required.  

 
Companies which cannot afford this COI are welcome to book their MWClasses at any of the Gatlinburg hotels' meeting rooms, which may not require this added measure of protection. 



YOU 
will need to do your research on www.gatlinburg.com to find appropriate hotel meeting rooms & costs! 
We do not have this info!


You should reserve your classrooms immediately! The GCC only has 13 classrooms & July is Gatlinburg’s peak season, so every hotel meeting room in town will book up extremely fast!



Absolutely NO classes will be promoted by The Event unless they are a vendor! This will help prevent piggy-backing by ‘rogue' educators or nail companies (which cuts into YOUR sales).



On our web site we will provide FREE to you:

 

1) your MWClass title & educators name(s). *no class description!

2) one link to YOUR web page showing your MWClass info where techs can register.

3) one phone number & one email address.  

4) one photo OR graphic (logo).



*Any changes after the fact will be billed to you at a $50 per hour minimum for web design fees!

 
      
By linking OUR site WWW.NAILTECHEVENT.COM to YOUR website, we can reach MORE attendees who may be unaware that YOUR company is coming to a nails-only show close to them!

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Payments:


Reserve your booth(s), Event Day Classes, Saturday Workshop Classes & extra tables -

http://nailtechevent.com/2015_Booth_Floor_Plan.html



OR send a check for it all. We can invoice you & email a receipt upon receiving your payment!

Checks should be made to "Nail Tech Event of the Smokies, LLC" & mailed to the salon address below:

Nail Tech Event of the Smokies, LLC
Attn: Jill Wright
720 Chestnut St.
Bowling Green, KY. 42101


A receipt will be sent to you via email as confirmation of receiving your payment. At that point your company's participation will be advertised.


*No contracts are necessary because no one gets promoted until their non-refundable check is received!


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Electrical Service Forms:                      http://www.nailtechevent.com/Electrical_Form.html


No Electrical Service is provided! Remember to order power if you require it.

Payment must be received by a minimum of 14 days before scheduled exhibitor move-in date to receive the advanced  rate.

All orders
received late will be charged at the floor rate. Orders must be received by mail or fax; no phone orders accepted!

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Telephone forms:


If you need a line for using a credit card machine, please contact Missy Harper at the contact info below.

Payment must be received a minimum of 14 days before scheduled exhibitor move-in date to receive the advanced rate.

All orders received after that will be charged at the floor rate. Orders must be received by mail or fax; no phone orders accepted!  




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Contact person at the Gatlinburg Convention Center:                    Missy Harper, Event Manager


missyh@gatlinburgtn.gov

phone: (865) 436-0523
fax: (865) 430-4391
mail: PO Box 5,
          Gatlinburg, TN. 37738 

*Reserving/payments for booth space & Event Day Classrooms is done through The Event.
 

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Material Handling & Outbound Shipments: 


The GCC will only accept shipments arriving between:          TBD

  • NO USPS delivery!
  • NO Saturday deliveries!
  • NO deliveries after 5:00pm (EST)


  • The GCC will store these packages in a secure room at no extra charge to you! 
  • Shipments arriving outside of the allotted time frame will be returned to your company at YOUR expense!
  • On vendor move-in day, the GCC will have your company's boxes sitting inside your booth space!




Please mark your shipments as such:


Gatlinburg Convention Center
Loading Dock 
c/o Nail Tech Event of the Smokies
Vendor Company Name

Vendor Booth # / Classroom #

234 Historic Nature Trail
Gatlinburg, TN 37738 




Outbound shipments:  


Educators NEED TO HAVE -

  •  all boxes taped shut
  • pre-printed return shipping labels applied
  • prior pickup arrangements made with your carrier of choice to pick up no later than:    

TBD   



Neither the GCC nor The Event Team can make shipping arrangements or print return labels for you!



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Exhibitor Move-In:


Saturday, July 11th, 2015

Times:  starting at
noon  & ending promptly at 5:00pm (Eastern Time)
NO EXCEPTIONS!


  • All show personnel may enter thru the doors to the Mills Center which faces Historic Nature Trail. 
  • Please use the 4 designated parking spaces to quickly unload, then move your vehicle. DO NOT BLOCK the Trolley turnaround drive near the curb or you will be towed!
  • Per the GCC's requirements:  A paid security guard must be present for all the move-in & move-out processes. 
  • We CANNOT accommodate any early Sunday move-in times!  

Please schedule your educators flights to arrive in due time for the Saturday move-in process!


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Exhibitor Move-Out:


  • Demo's must end at 4:45 in preparation for the move-out process beginning at 5pm & ending no later than 7pm EST.
  • The move-out process will occur thru the 2 side emergency exits, which lead to an interior corridor. Waiting for you there will be 10 dollies. Please take turns using them & return them to the interior corridor where you found them.
  • For safety reasons, keep all vendor boxes inside YOUR booths until the last attendee leaves the show floor!
  • No move-out process thru the Mills foyer will occur & those doors will remain closed until the last attendee exits the show floor. 

Stragglers still on site after 7pm will be responsible for paying the security guards' fee on the spot, $20 per hour in cash. 



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General Operating Procedures per the GCC rules:



  • There is NO long term parking in the loading dock area. This is for quick load in/out only or you will be towed.
  • Paid parking lots are within walking distance of the GCC, ranging from $5 - $10 per day.
  • Heat tape & double face tape may not be used on permanent carpet.
  • Do not staple, nail, tape, spray, hang or attach anything to walls, ceilings, fixtures, & floors. Signs may be hung on the back drape using fishing string, 'S' hooks, or other non-damaging materials.                                                                             
  • No helium tanks or gallons are permitted.

  • No candles or open flames of any sort.

  • No glitter or confetti is permitted in the facility.   The GCC is permitting carpet protectant tape around the educators' demo area & gave approval to use nail glitter with caution. Carpet tape CANNOT be removed!

  • Banners, overhead signs, & special decorations may not be hung without prior written permission (except in booths).

  • Planters & furniture in public areas may not be removed or repositioned.

  • No smoking inside. Smoking areas are designated outside usually near the entrances.

  • Absolutely NO changes can be made to the final Fire Marshall approved floor plan within 10 days prior to move-in. 

  • No aisles may be blocked for any reason.

  • The GCC does not permit any outside food to be brought into the facility. 

  • Sales are on the 'honor system' to collect sales tax at 9 1/2% designating that sales were made at the Gatlinburg Convention Center. See tax form instructions at- 
    • http://www.nailtechevent.com/Tax_Form.html

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Airport & driving directions:              TYS McGee Tyson airport (Knoxville, TN.)



When making your flight reservations, be aware of the operational hours of the car rental agency when scheduling your arrival & departure times! Rental agencies do NOT stay open 24 hours!


This drive from the Knoxville suburb of Maryville varies from approximately 45 min. to 90 min. depending on seasonal traffic & road construction. Currently there is construction off I-40 at Exit 407 (on Rte. 66 & Rte. 441) thru Sevierville to Pigeon Forge. Expect delays!



Directions from the airport to Gatlinburg:


  • Take 129 North out of the Airport
  • Drive 6 miles to 168 East (Gov. John Sevier Hwy.)
  • Take 441 South through Sevierville, Pigeon Forge & Gatlinburg 



Taxi Services Available for the Smoky Mountain area:




Both are open 24 hours, accept credit cards, & require you to book your pick up time at least 24 hours in advance!





We'll do whatever we can to ensure your participation goes smoothly. Our goal is to make The Event affordable, pleasurable, & cost effective for everyone by keeping in mind our Mission Statement:  


"The Event is dedicated to bringing together nail techs, educators, & nail companies for the purpose of promoting education & product awareness"!





Sincerely, Jill Wright 
Event Coordinator & Nail Tech 



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