Nail Tech Event of the Smokies

Educator Reminders


Educator reminders:           Gatlinburg, TN is on Eastern Standard Time!





1) YOUR contact person is Missy Harper at the Gatlinburg Convention Center for:
  • classroom setup - mandatory 30 days prior to Event
  • electrical service order forms
  • telephone service order forms 

              Missy Harper          missyh@ci.gatlinburg.tn.us           PH: (865) 436-0523          FAX: 865-436-3704
  
  • If you've missed the deadline to submit the Telephone Service & the Electrical Service order forms, you'll need to purchase those on vendor move-in day from Missy Harper.                                                   
  • Payment must be received by the GCC a minimum of 14 days before the scheduled exhibitor move-in date to receive the   
    advanced rate.                                                                                                                                                                                                    
  • All orders received late will be charged at the floor rate.                                                                                                                         
  • Orders must be received by mail, fax or online using a credit card; no phone orders accepted! For credit cards -meetings.gatlinburg.com/meet/convention-center                       
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2) Shipments to the GCC:        Must ONLY ARRIVE between July 7th & 8th 2016!


a) Shipments will be stored FREE of charge in a secure room!

Address your shipments as such:         Gatlinburg Convention Center
                                                                               Loading Dock 
                                                                               c/o Nail Tech Event of the Smokies 
                                                                              "Vendor Company Name" 
                                                                              "Vendor Booth # / Classroom #"
                                                                               234 Historic Nature Trail 
                                                                               Gatlinburg, TN 37738


b)  your shipments will be in your booths on Saturday, July 9th, 2016 awaiting your booth set up.

c) Departing shipments - outgoing no later than Tuesday, July 12th, 2016.........NO EXCEPTIONS!

d) YOU must make PRIOR arrangements for YOUR outgoing shipment pick-up!
     WARNING.......All boxes remaining after the deadline will be unopened & donated to a local charity!

  
e) Educators MUST have boxes taped shut, pre-printed shipping addresses applied, & prior pickup arrangements made thru          their carrier of choice to pick up. 

f) The GCC will store these boxes in a secure room, but neither the GCC nor The Event Team can print return shipping labels or
    make shipping arrangements for your company!


g) NO Saturday deliveries available! 

h) NO USPS deliveries available!


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3) Vendor move-in:              Saturday, July 9th, 2016! 

a) from 12:00pm & ending promptly at 5:00pm (EST)!

b) Sorry, but NO other move-in times can be accommodated due to the cost of the mandatory security guard required for all
    move-in/move-out times.
Schedule your flights in enough time factoring in any airport delays!

c)
Nail Talk Radio is hosting their 4th pre-Event Meet & Greet party  from 7:00 - 11:00pm (location TBD) & we'd love for
    you to join us with a guest for food, adult beverages, music, door prizes & fun! 

     NTR is in charge of this Meet & Greet. Direct any questions to Athena Elliott or Braden Jahr.
     Yes, you need to pay to attend. Yes, you can bring non-licensed guests.
     Register & details at this link  -  COMING SOON!  
    

 



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4) Load in/load out procedure:
     

a) Location: Gatlinburg Convention Center, 234 Historic Nature Trail, Gatlinburg, TN. 37738
    Turn off the Parkway at traffic light #8, go up the hill & the GCC entrance is on the RIGHT. 

b) Use the 4 approved parking spaces fronting the Mills Center's semi-circle Trolley drive. As you finish unloading,
     immediately move your vehicle to allow access for 
another educator. Paid parking lots are across the street. 

     
Do NOT park in the Trolley stop area along the curb in the semi-circle drive or you will be towed! 
     

c) Enter thru the double doors of the Mills Center - NOT the Parkway entrance!

              
d) Four wheel dollies will be waiting for you in the lobby area. Please return them there when you're finished.

e) The Event is in the Mills Auditorium room.
                                                      
f) 
A security guard will be in place to help make sure the move in/move out process goes smoothly.


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5)  BOOTHS:   each 8' x 10' booth consists of:

 
(1) table- 8'x24" white covered, black skirted 
(4) folding chairs
(1) wastebasket
(1) 8' black back drape
(2) 3' black side drapes
Double Booths = 2x everything listed above

Educator passes - Single booth = up to 4 educators
                              Double booth = up to 8 educators
Extra educator passes during vendor move-in will be $70 cash only.

Extra tables can be charged to YOUR credit card during vendor move-in or bring your own furniture (must fit within booth).
*chairs are free of charge. 


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6) BRING WITH YOU:


a) "S" hooks, wire, or fishing string to fasten your signs to the pipe/drape.

b) Any tape you might need (cannot fasten anything to the walls of GCC).

c) Free standing signs - must be located INSIDE your booth space. 

d) Extension cords (label them with your name so they aren't lost during move out process).

e) Lights, nail lamps, e-files, table towels, hand sanitizer, etc.

f) Sign up sheets & pens/pencils to sell your Monday Workshop Classes - display a sign for this, too!    
 
g) Any extra table drapes or furniture of your own - limited to confines of your booth space.


h) FREE product samples to pass out to the attendees AT YOUR DISCRETION!


i) Fishbowl & entry slips to hold your own company drawing -  Expand your data base of contacts!

                                                                             

j) Standing display frame for your price list - so techs won't have to interrupt your demo to ask about prices. Or label all  
    products with pricing.
  
Don't lose sales by failing to do this!


k) Square or other mobile device to make wireless sales transactions. Wifi included in booth cost. 
    

l) BRING an assistant to answer techs questions & make sales while you are demoing, watch for theft & cover your booth
   during restroom or other breaks. It 
can be another nail tech or a family member, but no small children under 13 yrs. old! 



m) Small bills to make change- bring lots of $1's, $5's, $10's, & $20's!


n) Money bag or other such for your cash. Keep all valuables covered up & at the back of your booth out of reach.


o) Retail bags & receipt booklet for tech's purchases.


p) Your company business cards, brochures & catalogues.



*Nail Glitter - the GCC is allowing us to use glitter, rhinestones, etc. with the provision of the carpet protectant tape PLUS                                     take great care to avoid spills. Any damage to the carpet will be billed to your company. 
                            Sorry, but carpet protectant tape cannot be removed!



                                                 

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7) Do NOT bring with you:


a) Food, candy or drinks

b) Candles or open flames

c) Balloons of any kind

d) Party confetti for the tables

e) Helium tanks

f) Heat tape, double face tape, spray adhesives 

g) Staples, thumb tacks, construction nails

h
) A NEW food vendor will be set up in the front gallery & will offer prepaid BOXED LUNCHES for the educators! He
    will visit each vendor with a list of food options to choose from during vendor move-in process, collect those forms &                   your payments, then deliver your boxed lunches to your booth during the show. NO outside food is allowed into the GCC! 

 *Soda machines & water fountains are near the Classrooms.  


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8) The Event day:          Sunday, July 10th, 2016:

 
a) Paid parking lots fill up fast, so get there early.


b) The Event Team will be on site at 8:00am (EST).

c) YOU should arrive at 8:00am (EST) to avoid the crowd of attendees in the foyer. 

d) The attendee check-in process will begin at 8:30am.

e) Show floor doors opens at 9:00am.

f) The Event is from 9:00am - 5:00pm (EST).
  
g) During the check-in process, all attendees will be provided with an empty goodie bag & an Event brochure. 

h) It's at your discretion to distribute free samples or not.

i) During The Event we will be photographing each booth in progress. These photos are for future publication & will used for         Event promotions. 

j) ALL DEMO'S MUST END PROMPTLY AT 4:45!
 

  

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9) The Event ends at 5:00pm:                    Move out process ends sharply at 7:00pm! 
      

a) Plan your exit to make sure you can be finished within these hours!

b) 10 four wheel dollies will be in an interior corridor for your use. Please return them to the lobby when finished.

c) To avoid tripping accidents & liabilities, keep your supplies within the confines of your booth space until ALL attendees are
    off The Event floor!

d) Unloading of supplies will take place thru the 2 emergency exit doors on the LEFT side of the show floor,
    which leads to an interior corridorThis will take you through an access hallway & will bypass the Mills foyer where the
    drawings & award ceremonies will be in progress at 5pm.



e) Educators shipping outbound supplies must have all boxes taped, addressed, & prior pick up arrangements made
    with their carrier of choice.
Coordinate with Missy Harper for their safe storage overnight at the GCC until YOUR pre-
    scheduled pick up arrives.


f) Anyone still in the process of moving out past 7pm MUST pay for the security guard to stay later than contracted.
     Each security guard costs $19 per hour.

     *Stragglers WILL pay us in CASH on the spot (with exact change) because the GCC bills us for the guard! 


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10) Sales Tax Reports-                 to be paid on the "Honor System"!


a) All applicable sales tax reports must be filed, & taxes paid, designating that sales were made in the Gatlinburg Convention
    Center (9.75% tax).


b) See page titled "Tax Form" for more info.

c) The City of Gatlinburg created this rule, not The Event Team. WE KNOW NOTHING MORE ABOUT IT!
    Direct all questions to City Hall's Finance Department at (865) 436-1405. 

d) Once back home & your totals have been tabulated, that's when you mail it in.



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11) Saturday & Monday Workshop Classes:            July 9th & 11th, 2016        *Electricity & Furniture are included.

*If you promote your class as "hands-on", make certain the attendees get at the very minimum 30 solid minutes of actual    
   time spent using your products. Otherwise we'll be fielding 
complaints again this year, which we will forward on to you.



a) Doors will be open at 8:30am for Educators to access their classrooms.                                        


b) You are REQUIRED to contact the GCC event manager Missy Harper a minimum of 30 days before your class date to
     coordinate your classroom furniture set up. Unless otherwise otherwise instructed by you within this time frame, each
     Workshop Classroom will be set up "classroom style" according to the GCC's method of arrangement. Once carpet
     protectant tape & furniture has been put into place, neither/both can be moved, removed or altered in any way. Failure to
     abide by these rules will prohibit your company from reserving classrooms in the future. 


Missy Harper: missyh@gatlinburgtn.gov
                            phone: (865) 436 - 0523
                            fax: (865) 430 - 4391 


                                                

c) ALL classes MUST break for lunch between 12:00pm - 1:00pm. 

                                          

d) If you need table coverings for your classroom tables, either bring them with you OR buy them at the local
    Dollar General Store on the East Parkway (Rte. 321), next to the Crystelle Creek Restaurant.



e)  All people must be vacating the building no later than 5:00pm (EST) when the GCC closes!
    Begin packing in advance during your class with that end time in mind! 


   

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 12) To reach us if it's urgent while in Gatlinburg:


a) TEXT (fastest way) or CALL the cell/salon number (you should already have it).

b) Leave a detailed message ALONG with your phone number. I'll call you back ASAP!

c) The mountains can make cell reception spotty - TEXTING works best or PM us on Facebook.



Questions pertaining to info that is already posted on this web site will go unanswered due to lack of time on our part. Sorry!  










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