Educator Reminders

Educator reminders:           Gatlinburg, TN is on Eastern Standard Time!




1) YOUR contact person is Missy Harper at the Gatlinburg Convention Center for:

•  extra furniture 
• phone lines 
• electricity 
• additional booth & classroom setup 

              Missy Harper          missyh@ci.gatlinburg.tn.us           PH: (865) 436-0523          FAX: 865-436-3704
   
*We greatly appreciates you taking the initiative to contact Missy Harper directly!

                                                                                     
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 2) Our personal PAID COMPS to YOU for 2013 are:
  

a) 5 four wheel dollies to use for load in/load out processes PLUS 9.75% tax on dollies. 

b) carpet protector tape laid under each booth - IT CANNOT BE REMOVED due to GCC's ban on glitter!
    
                 *2012 amount we paid for A & B was $384.13!         2013 will cost MUCH more due to the larger room.


c) highlighters to mark your booth on the attendees map when giving free goodies.

     *Compliments of Carol Bates with Mutual of Omaha Insurance Company.    www.carol-bates@mutualofomaha.com 


d) 9.75% tax paid to the GCC on EACH of YOUR booths!  

                *2012 amount we paid was $360.75!           *41 booths x 9.75% tax = $399.75 for 2013! 


e) a PAID security guard is required by the GCC for ALL move in & move out processes!

                *2012 amount we paid was $171.00 - $19 per hour w/4 hour minimum per day. 



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3) Electricity service order form -              see page "Electrical Form" & contact Missy Harper!

    
a) Payment must be received by the GCC a minimum of 14 days before the scheduled exhibitor move-in date to receive the  
     advanced rate. 

b) All orders received late will be charged at the floor rate.

c) Orders must be received by mail or fax; no phone orders accepted!

d) Extra furniture needed may be added to the electrical service order form by contacting Missy Harper (below).  


CONTACT:  Missy Harper          missyh@ci.gatlinburg.tn.us           PH: (865) 436-0523          FAX: 865-436-3704



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4) Shipments to the GCC:             Must arrive ONLY between August 19th - August 23rd, 2013!



a) Shipments will be stored FREE of charge in a secure room!


b) Shipping BOXES, not large PALLETS of supplies is recommended. We're not as big as Nailpro just yet!


Address your shipments as such:         Gatlinburg Convention Center
                                                                             Loading Dock 
                                                                             c/o Nail Tech Event of the Smokies 
                                                                            "Vendor Company Name" 
                                                                            "Vendor Booth # / Classroom #"
                                                                             234 Historic Nature Trail 
                                                                             Gatlinburg, TN 37738


c)  your shipments will be in your booths on Saturday, August 24th, 2013 awaiting your set up.


d) Departing shipments - outgoing no later than August 28th, 2013!


e) YOU must make PRIOR arrangements for YOUR outgoing shipment pick-up!  

     
f) Educators MUST have boxes taped shut, pre-printed shipping addresses applied, & prior pickup arrangements made thru their carrier of choice to pick up.

g) The GCC will store these boxes in a secure room at NO EXTRA CHARGE, but neither the GCC nor The Event Team can print return shipping labels or make shipping arrangements for your company!

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5) Booth set up day:              Saturday, August 24th, 2013!
   

a) from 1:00pm - ending promptly at 5:00pm!

b) Sorry, but NO other move-in times can be accommodated due to the cost of the mandatory security guard we're
     required to pay for all move-in/move-out times. Schedule your flights in enough time factoring in any airport delays!

c) Nail Talk Radio is hosting the 2nd "Bomb.COM" pre-Event Meet & Greet party beginning at 7:00pm at a location TBA, 
    so we need time to freshen up beforehand! www.nailtalkradio.com

d) The Meet & Greet location will be announced Monday, August 19th, 2013 on NTR's broadcast, on the Event Facebook page,
     this web site, & thru e-blasts. Stay tuned & don't miss the fun!
 
          


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6) Load in/load out procedure:
     

a) Location: Gatlinburg Convention Center, 234 Historic Nature Trail, Gatlinburg, TN. 37738

              



b) Use the 4 approved parking spaces fronting the Mills Center's semi-circle Trolley drive. As you finish unloading,
     immediately move your vehicle to allow access for another educator. Paid parking lots are nearby if you need them. 
     Do NOT park in the Trolley stop area along the curb in the semi-circle drive or you will be towed! 



            


c) Enter thru the double doors of the Mills Center (NOT the Parkway entrance).


                              


              
d) 5 four wheel dollies will be waiting for you in the lobby area. Please return them there when you're finished.

e) The Event for 2013 is in the Mills Auditorium room.

                                                                  

f) A security guard at OUR expense will be in place to help make sure the move in/move out process goes smoothly.


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7)  BOOTHS:   each 8' x 10' booth consists of:
 
(1) table- 8'x24" white covered, teal skirted 
(4) folding chairs
(1) wastebasket
(1) 8' teal back drape
(2) 3' teal side drapes

*Extra furniture can be charged to YOUR credit card during set up or paid for in advance by adding it onto the electrical service order form.

Contact Missy Harper to request all forms:

 Missy Harper          missyh@ci.gatlinburg.tn.us           PH: (865) 436-0523          FAX: 865-436-3704


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8) Bring with you:


a) "S" hooks, wire, or fishing string to fasten your signs to the pipe/drape.

b) Any tape you might need (cannot fasten anything to walls of GCC).

c) Free standing signs - must be located INSIDE your booth set up space. 

d) Extension cords (label them with your name so they aren't lost during move out process).

e) Lights, nail lamps, e-files, table towels, hand sanitizer, etc.

f) Sign up sheets & pens/pencils to sell your Monday Workshop Classes - display a sign for this, too!    
 
g) Any extra table drapes or furniture of your own - limited to confines of your booth space!

                      



h) FREE product samples to pass out to the attendees (they're expecting it)!


i) Fishbowl & entry slips to hold your own company drawing - prizes can be awarded at The Event or mailed to the winner at a
    later date. Expand your data base of contacts!

                                                                                              


j) Standing display frame for your price list - so techs won't have to interrupt your demo to ask about prices. Or label all  
    products with pricing.  Don't lose sales by failing to do this!


k) Square or other mobile device to make wireless sales transactions. Wifi codes can also be purchased thru the GCC.


l) BRING an assistant to help make sales & cover your booth during restroom/lunch breaks - can be another nail tech or a
   family member, but no small children under 13 yrs. old! 

m) Small bills to make change- bring lots of $1's, $5's, $10's, & $20's!

n) Money bag or other such for your revenue.

0) Retail bags for tech's purchases.

p) Your company brochures & catalogues.


*Nail Glitter - the GCC is allowing us to use glitter, rhinestones, etc. with the provision of the carpet protectant tape PLUS take great care to avoid spills! 

                                                  Sorry, but carpet protectant tape cannot be removed!



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9) Do NOT bring with you:


a) Food, candy or drinks

b) Candles or open flames

c) Balloons of any kind

d) Party confetti for the tables

e) Helium tanks

f) Heat tape, double face tape, spray adhesives 

g) Staples, thumb tacks, construction nails

h) NO OUTSIDE FOOD ALLOWED IN THE GCC!
   *Soda machines & water fountains are near the Classrooms. 


            Food vendors will be inside the GCC foyer for limited lunch hours during the 2013 Event!

                                      
  

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10) The Event day:          Sunday, August 25th, 2013:


a) The Event Team will be on site at 8:30am (EST).

b) YOU should arrive between 8:30am - 9:15am in order to avoid the lines of attendees at the door. 

c) Registration begins at 10:00am, unless crowd outside Mills Center dictates sooner. 

d) Attendees will enter the Event floor immediately upon registering in order to avoid crowding.

e) The Event is from 10:00am - 5:00pm, so plan to stay till closing!
  
f) During registration all attendees will be provided with an empty goodie bag & a map of the booths.

g) Using the highlighters provided, mark off your booth number on their map as you give them a free sample. This will limit
     1 sample per person. 

h) Advise attendees that MORE free samples will be at the registration window & will be given in exchange for
     attendees filling out an anonymous evaluation form.

i) During The Event we will be photographing each booth in progress, plus asking a few questions. These photos are for future
    publication & will used for online Event promotions. 


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11) The Event ends at 5:00pm:                    Move out process ends sharply at 7:00pm! 
      

a) Plan your exit to make sure you can be finished within these hours!

b) 5 four wheel dollies will be in the lobby area for your use. Please return them there when finished.

c) Educators shipping out supplies need to have their boxes taped, addressed, & prior pick up arrangements made
    with their carrier of choice. Coordinate with Missy Harper for their safe storage overnight at the GCC until YOUR pre-
    scheduled pick up arrives.

d) Anyone still in the process of moving out past 7pm MUST pay for the security guard to stay later than contracted.
     Each security guard costs $19 per hour.
     *Stragglers WILL pay us in CASH on the spot (with exact change) because the GCC will bill us for the guard! 


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12) Sales Tax Reports-                 to be paid on the "Honor System"!


a) All applicable sales tax reports must be filed, & taxes paid, designating that sales were made in the Gatlinburg Convention
    Center (9.75% tax).

b) See page titled "Tax Form" for more info.

c) The City of Gatlinburg created this rule, not The Event Team. WE KNOW NOTHING MORE ABOUT IT!
    Direct all questions to City Hall's Finance Department at (865) 436-1405. 

d) Once back home & your totals have been tabulated, that's when you mail it in.



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13) Monday Workshop Classes:            August 26th, 2013

*If you promote your class as "hands-on", make certain the attendees get at the very minimum 30 solid minutes of actual    
   time spent using your products, otherwise we'll be fielding complaints again this year.



a) Doors will be open by 8:00am for Educators to access their classrooms.

b) Any AV equipment needed can be ordered beforehand thru Missy Harper or bring your own.

                                                    



c) All classrooms will be set up 'classroom style', with 1 head draped table. Any changes need to be made thru
     Missy Harper in advance! Each classroom gets 1 free set up. Charges will be applied to your credit card for any changes
     needed after that (per the GCC rules).


        Missy Harper          missyh@ci.gatlinburg.tn.us           PH: (865) 436-0523          FAX: 865-436-3704

                                                    


d) Make YOUR class signs 'landscape style' to slip into the hall sign holder located outside your classroom door.


                                                           


e) ALL classes MUST break for lunch between 12:00pm - 1:00pm.

f) NO outside food allowed into the GCC & NO food vendors will be present on Monday, August 26th! Restaurants within easy
    walking distance that will get you back within 1 hour are these below.

          


g) All classes MUST end by 5:00pm Eastern Standard Time (GCC closes then).


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 14) To reach us if it's urgent while in Gatlinburg:


a) TEXT (fastest way) or CALL my cell/salon number (you should already have it).

b) Leave a detailed message ALONG with your phone number. I'll call you back ASAP!

c) The mountains can make cell reception spotty - TEXTING is the best way.

d) Questions pertaining to info that is already posted on this web site will most likely go unanswered due to lack of time on our part. Sorry!