Nail Tech Event of the Smokies

Educator Reminders

2016 Educator Reminders.rtf
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Educator reminders:           Gatlinburg, TN is on Eastern Standard Time!





YOUR contact person is Missy Harper at the Gatlinburg Convention Center for:
  • classroom setup - mandatory 30 days prior to Event
  • electrical service order forms
  • telephone service order forms 

              Missy Harper          missyh@ci.gatlinburg.tn.us           PH: (865) 436-0523          FAX: 865-436-3704
  
  • If you've missed the deadline to submit the Telephone Service & the Electrical Service order forms, you'll need to purchase those on vendor move-in day from Missy Harper.                                                   
  • Payment must be received by the GCC a minimum of 14 days before the scheduled exhibitor move-in date to receive the   
    advanced rate.                                                                                                                                                                                                    
  • All orders received late will be charged at the floor rate.                                                                                                                         
  • Orders must be received by mail, fax or online using a credit card; no phone orders accepted! For credit cards -meetings.gatlinburg.com/meet/convention-center                       
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Shipments to the GCC:        Must ONLY ARRIVE between July 7th & 8th 2016!

Shipments will be stored FREE of charge in a secure room! Your shipments will be in your booths on Saturday, July 9th, 2016 awaiting your booth set up.


Address your shipments as such:         Gatlinburg Convention Center
                                                                               Loading Dock 
                                                                               c/o Nail Tech Event of the Smokies 
                                                                              "Vendor Company Name" 
                                                                              "Vendor Booth # / Classroom #"
                                                                               234 Historic Nature Trail 
                                                                               Gatlinburg, TN 37738




Departing shipments - outgoing no later than Tuesday, July 12th, 2016.........NO EXCEPTIONS!


     WARNING.......All boxes remaining after the deadline will be unopened & donated to charity!  

                                   Abuse of this FREE storage privilege affects ALL vendors & could be rescinded at the GCC's discretion.                                              YOU must make PRIOR arrangements for YOUR outgoing shipment pick-up! 


                                  Educators MUST have boxes taped shut, pre-printed shipping addresses applied, & prior pickup
                                  arrangements made thru
their carrier of choice to pick up. 

                                  The GCC will store these boxes in a secure room FREE of charge. Neither the GCC nor The Event Team can
                                  print return shipping labels or make shipping arrangements for your company!



                                   NO Saturday deliveries available to the GCC! 

                                   NO USPS deliveries available to the GCC!


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Vendor move-in:              Saturday, July 9th, 2016
 

     Beginning no sooner than 12:00 & ending promptly at 5:00pm (EST). Educators can access their Saturday Workshop
    Classrooms beginning at 11:30am.


    NO other move-in times can be accommodated due to the cost of the mandatory security guard required for all
    move-in/move-out times.
Schedule your flights in enough time factoring in any airport delays!

   Nail Talk Radio is hosting their 5th pre-Event Meet & Greet party  from 7:00 - 11:00pm (location TBD) & we'd love for
    you to join us with a guest for food, adult beverages, music, door prizes & fun! 

     NTR is in charge of their Meet & Greet party. Direct any questions to Athena Elliott or Braden Jahr.
     Athenaceo@nailtalkradio.com       Braden@nailtalkradio.com

     Yes, you & all guests need to pay to attend. Yes, you can bring non-licensed guests. No, you cannot bring anyone under 21.

     Register & details at this link  -  COMING SOON!  
    

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Load in/load out procedure:
     

   Location: Gatlinburg Convention Center, 234 Historic Nature Trail, Gatlinburg, TN. 37738
   Turn off the Parkway at traffic light #8, go up the hill & the GCC entrance is on the RIGHT.
   Look for The Event sign.

   Use the 4 approved parking spaces fronting the Mills Center's semi-circle Trolley drive. As you finish unloading,
   immediately move your vehicle to allow access for 
another educator. Paid parking lots are across the street for longer
   parking. 

   Do NOT park in the Trolley stop area
along the curb in the semi-circle drive or you will be towed! 
     

   Enter thru the double doors of the Mills Center - NOT the Parkway entrance!

              
    Four wheel dollies will be waiting for you in the lobby area. Please return them there when you're finished. The Event is in
    the Mills Auditorium room.

                                                      
    
A security guard will be in place to help make sure the move in/move out process goes smoothly.


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BOOTHS:   each 8' x 10' booth consists of:

 
(1) table- 8'x24" white covered, black skirted 
(4) folding chairs
(1) wastebasket
(1) 8' black back drape
(2) 3' black side drapes
Double Booths = 2x everything listed above

Educator passes - Single booth = up to 4 educators max
                                 Double booth = up to 8 educators max

Extra educators during vendor move-in will be $70 cash only

Extra tables can be charged to YOUR credit card during vendor move-in or bring your own furniture (must fit within booth).
*chairs are free of charge. 


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BRING WITH YOU:


a) "S" hooks, wire, or fishing string to fasten your signs to the pipe/drape.

b) Any tape you might need (cannot fasten anything to the walls of GCC).

c) Free standing signs - must be located INSIDE your booth space. 

d) Extension cords & label them with your name so they aren't lost during move out process!

e) Lights, nail lamps, e-files, table towels, hand sanitizer, etc.

f) Sign up sheets & pens/pencils to sell your Monday Workshop Classes - display a sign for this, too!    
 
g) Any extra table drapes or furniture of your own - limited to confines of your booth space.


h) FREE product samples for the attendees is AT YOUR DISCRETION!


i) Fishbowl & entry slips to hold your own company drawing -  Expand your data base of contacts!

                                                                             

j) Standing display frame for your price list - so techs won't have to interrupt your demo to ask for prices or label all  
    products with pricing.
  
Don't lose sales by failing to do this!


k) Square or other mobile device to make wireless sales transactions. Wifi included in booth cost. 
    

l) BRING an assistant to answer techs questions & make sales while you are demoing, watch for theft & cover your booth
   during restroom or other breaks. It 
can be another nail tech or a family member, but no small children under 13 yrs. old! 



m) Small bills to make change- bring lots of $1's, $5's, $10's, & $20's!


n) Money bag or lock box for your cash. Keep all valuables covered up & at the back of your booth out of reach.


o) Retail bags & receipt booklet for attendees purchases.


p) Your company business cards, brochures & catalogues.



*Nail Glitter - the GCC is allowing us to use glitter, rhinestones, etc. with the provision of the carpet protectant tape PLUS                                     take great care to avoid spills. Any damage to the carpet will be billed to your company. 

                            Sorry, but carpet protectant tape cannot be removed!



                                                 

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Do NOT bring with you:


a) Food, candy or drinks

b) Candles or open flames

c) Balloons of any kind

d) Party confetti for the tables

e) Helium tanks

f) Heat tape, double face tape, spray adhesives 

g) Staples, thumb tacks, construction nails

h
) NO outside food is allowed into the GCC! 

    A concession stand will be in the front gallery & will offer prepaid BOXED LUNCHES for the educators! A list of food
    options to choose from will be at your booth during the vendor move-in process. He will collect those forms with your
    payments before you leave, then deliver your boxed lunches to your booth during the show on the following day.


  


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The Event day:          Sunday, July 10th, 2016:

 
   Paid parking lots fill up fast, so get there early.
 The Event Team will be on site at 8:00am (EST). YOU should arrive by
   8:15am (EST) to avoid navigating thru the crowd of attendees in the foyer. 


   The attendee check-in process will begin at 8:30am. Show floor doors opens at 9:00am - 5:00pm (EST).
  
   During the check-in process, attendees will be provided with an empty goodie bag & an Event brochure. It's at your discretion
   to distribute free samples or not.


   During The Event we will be photographing each booth in progress. These photos are for future publication & will used for          Event promotions. 

   ALL DEMO'S MUST END PROMPTLY AT 4:45pm!


  

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The Event ends at 5:00pm:                    Move out process ends sharply at 7:00pm! 
      

    Plan your exit to make sure you can be finished within these hours. 10 four wheel dollies will be in an interior corridor for
    your use. Please return them to the lobby when finished.

    To avoid tripping accidents & liabilities, keep your supplies within the confines of your booth space until ALL attendees are
     off The Event floor!


    Vendor move-out will take place thru the 2 emergency exit doors on the LEFT side of the show floor, which leads to an
     interior access corridor, which
 will bypass the Mills foyer where the drawings & award ceremonies will begin at 5:00pm.


    Educators shipping outbound supplies must have all boxes taped, addressed & prior pick up arrangements made
    with their carrier of choice.
Coordinate with Missy Harper for their safe storage overnight at the GCC until YOUR pre-
    scheduled pick up arrives.


   Anyone still in the process of moving out past 7:00pm MUST pay $20 per hour (cash only & exact change) for the security
   guard to stay later than contracted.
 


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Saturday & Monday Workshop Classes:            July 9th & 11th, 2016        Electricity & Furniture included


    If you promote your class as "hands-on", make certain the attendees get at the very minimum 30 solid minutes of actual    
    time spent using your products. Otherwise all attendee 
complaints we receive will be forwarded to you.



    Doors will be open at 8:30am for Educators to access their classrooms.  ALL classes MUST break for lunch between
    12:00pm - 1:00pm to prevent half day classes from overlapping. 

                                      



     You are REQUIRED to contact the GCC event manager Missy Harper a minimum of 30 days before your class date to
     coordinate your classroom furniture set up. Unless otherwise otherwise instructed by you within this time frame, each
     Workshop Classroom will be set up "classroom style" according to the GCC's method of arrangement.

     Once carpet protectant tape & furniture has been put into place, neither/both can be moved, removed or altered in any way.
     Failure to abide by these rules will prohibit your company from reserving classrooms in the future. 


Missy Harper:
missyh@gatlinburgtn.gov
                               phone: (865) 436 - 0523
                               fax: (865) 430 - 4391 


                                               

     Everyone must be vacating the building no later than 5:00pm (EST) when the GCC closes! Begin packing in advance
    during your class with that end time in mind. 


   

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 To reach us if it's urgent while in Gatlinburg:


    TEXTING (fastest way) or CALL the cell number (you should already have it). Leave a detailed message ALONG with your
    phone number for a return call ASAP. 
The mountains can make cell reception spotty.



Sorry, but questions pertaining to info that's already on this web site will go unanswered due to lack of time on our part!










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